Accounts Payable
Everything about paying what you owe in Horizon Finance — vendors, bills with coding suggestions from your own history, bill credits, vendor payments, recurring bills, and AP aging.
Accounts Payable is the money going out: who you owe, what you’ve been billed, and what’s been paid. It largely mirrors Accounts Receivable: bills post to the ledger the way invoices do. Payments work a little differently, and that difference is called out below.
All of these screens live under Accounts Payable in the Finance sidebar.
Manage Vendors
Open Vendors and select New. A vendor needs a code, a name, a legal name and a default currency. Payment terms are optional.
The vendor’s terms become the default on every bill you enter for them.
Duplicates happen — open the extra record and merge it into the original. History follows.
Enter a Bill
Open Bills and create one: pick the vendor, enter the lines and amounts from their invoice.
Choose the expense accounts for each line — and let Horizon help (see the next section).
Select Post. The expense and the payable both land in the ledger, balanced, and the bill starts aging.
If your organization has set up an approval chain covering bills, a bill routes for approval before it can post. With no chain configured, posting is direct. The same applies to invoices, credit memos, bill credits and vendor payments — see Approvals.
Code Bills Faster — AP Coding
Open AP Coding for the coding workbench. For bills that need accounts assigned, Horizon proposes the coding from that vendor’s own history — the account you have used most often for that vendor, with the most recent winning a tie. Accept a suggestion with one click or override it; either way, you stay in control.
These suggestions are deterministic — a count over your own posted history, not a model. The proposal shows you why, and nothing is coded until you accept it.
Record a Bill Credit
When a vendor owes you — a return, an overcharge — enter it in Bill Credits and post it. Then apply it to the bills it belongs against.
Posting and applying are separate steps, as they are for credit memos on the AR side. A posted bill credit that was never applied is in your ledger but is not reducing any particular bill.
Pay a Bill
Open Vendor Payments and create a payment for the vendor. Numbering is automatic.
Set which open bills it pays, on the payment itself — partial payments work.
Select Post. Cash credits, the bills update, and the vendor’s history records the payment.
Unlike a cash receipt on the AR side, a vendor payment has no separate apply step: you record the applications on the payment and posting does the rest in one action.
Put Repeat Bills on a Template
Rent, utilities, the phone bill — anything that arrives on a rhythm. Open Recurring Bills to record the template: the vendor, the lines, the cadence.
Templates do not yet produce bills. You can create and maintain a recurring bill template, but nothing currently turns a due template into a bill — there is no generate action and no scheduled run behind it. Until there is, treat this screen as a record of what recurs and enter the bills themselves in Bills.
Recurring invoices, on the AR side, do generate — that side is built.
Read Your AP Aging
AP Aging shows everything you owe by how overdue it is, in the same five buckets as AR Aging — current, 1-30, 31-60, 61-90, over 90 — and drillable to the bills behind each. Like AR Aging it is a snapshot refreshed on a schedule rather than a live read, and only posted bills appear.
Between this and AR Aging, you can see both sides of your near-term cash position.
Employee out-of-pocket spending doesn’t go through Bills — expense reports, reimbursements, and mileage have their own flow under Time & Expense.
Screens in This Area
| Screen | What it’s for |
|---|---|
| Vendors | Who you buy from — terms, currency, history, merge |
| Bills | What they’ve billed you: enter → post → pay |
| Bill Credits | Money owed back to you, netted against bills |
| Vendor Payments | Payments out, applied to bills |
| Recurring Bills | Templates for repeat bills — see the caution above |
| AP Coding | The coding workbench — suggestions from your own vendor history |
| Check Stock | Check layouts for printed payments |
| AP Aging | Payables by age, drillable |