Accounts Payable

Accounts Payable is the money going out: who you owe, what you’ve been billed, and what’s been paid. It mirrors Accounts Receivable — bills post to the ledger like invoices do, payments apply to bills like receipts apply to invoices — so once you know one side, you know both.

All of these screens live under Accounts Payable in the Finance sidebar.

Manage Vendors

1. Open Vendors and select New: name, payment terms, currency.

2. The vendor’s terms become the default on every bill you enter for them.

3. Duplicates happen — open the extra record and merge it into the original. History follows.

Enter a Bill

1. Open Bills and create one: pick the vendor, enter the lines and amounts from their invoice.

2. Choose the expense accounts for each line — and let Horizon help (see the next section).

3. Select Post. The expense and the payable both land in the ledger, balanced, and the bill starts aging.

Code Bills Faster — AP Coding

Open AP Coding for the coding workbench. For bills that need accounts assigned, Horizon proposes the coding from that vendor’s own history — the same vendor, the same kind of line, the account you used last time. Accept a suggestion with one click or override it; either way, you stay in control.

Note

These suggestions are deterministic rules built from your books — not AI, no guessing. The proposal always shows you why, and nothing is coded until you accept it.

Record a Bill Credit

When a vendor owes you — a return, an overcharge — enter it in Bill Credits and post it. The credit nets against that vendor’s open bills, so what you actually owe is always the real number.

Pay a Bill

1. Open Vendor Payments and create a payment for the vendor. Numbering is automatic.

2. Apply it to one or more open bills — partial payments work.

3. Select Post. The bills update, cash credits, and the vendor’s history records the payment.

Put Repeat Bills on a Template

Rent, utilities, the phone bill — anything that arrives on a rhythm:

1. Open Recurring Bills and save the repeat bill as a template.

2. When the cycle comes around, generate the bill from the template and it enters the normal entry → post → pay flow. You generate; nothing appears on its own.

Read Your AP Aging

AP Aging shows everything you owe by how-overdue, drillable to the bills behind each bucket. Between this and AR Aging, you can see both sides of your cash position in two clicks.

Tip

Employee out-of-pocket spending doesn’t go through Bills — expense reports, reimbursements, and mileage have their own flow under Time & Expense.

Screens in This Area

Screen	What it’s for
Vendors	Who you buy from — terms, currency, history, merge
Bills	What they’ve billed you: enter → post → pay
Bill Credits	Money owed back to you, netted against bills
Vendor Payments	Payments out, applied to bills
Recurring Bills	Templates for repeat bills, generated on your say-so
AP Coding	The coding workbench — suggestions from your own vendor history
AP Aging	Payables by age, drillable