General Ledger

The General Ledger is where every posted document ultimately lands. Invoices, bills, receipts, payments, depreciation — they all become balanced ledger entries here, which is why your reports always add up: there’s only one set of books, and this is it.

All of these screens live under General Ledger in the Finance sidebar.

Shape Your Chart of Accounts

1. Open Chart of Accounts. Horizon provisioned a working starter chart when Finance was activated — assets, liabilities, equity, income, and expenses, ready to post to.

2. Add accounts as your business demands them; retire ones you don’t use.

3. Use Account Groups to arrange accounts into the rollups you actually think in — how you group them here is how your statements will subtotal.

Post a Manual Journal Entry

Most entries come from documents — invoices, bills, payments — but sometimes you need to write to the ledger directly: accruals, corrections, opening balances. (Converting from another system? Bringing your existing books is the complete method — conversion date, opening trial balance as one journal entry, open AR/AP as real documents, and the tie-out that proves it.)

1. Open Journal Entries and create one: date, memo, and lines.

2. Every entry must balance — Horizon refuses to post debits that don’t equal credits, so an unbalanced entry can’t exist in your books.

3. Select Post. Need to undo one later? Reverse posts the mirror entry, visibly — history is never rewritten.

Keep Subledgers Honest — Control Accounts

Control Accounts map each subledger to its ledger account: receivables to the AR control account, payables to AP, and so on. Horizon set these up when Finance was activated, so subledgers and the ledger can’t drift apart. You’ll rarely visit this screen — but when your accountant asks how AR ties to the GL, this is the answer.

Revalue Foreign-Currency Balances

If you hold balances in more than one currency, open FX Revaluations at period end to restate them at current rates. The revaluation posts as a proper ledger entry — the gain or loss is in your books, not in a side spreadsheet.

Understand Fiscal Periods

Fiscal Periods shows your year divided into posting periods. Documents post into open periods; closed periods are locked. That’s the whole system — and it’s what makes “the January numbers” mean something permanent.

Close the Month

1. Open Period Close — the close checklist for the period: tasks, owners, and evidence links, so month-end is a process you run, not a scramble you survive.

2. Work the list. Attach evidence where it matters — the reconciliation you finished, the accrual you posted.

3. When everything’s ticked, close the period. It locks: nothing posts into a month you’ve signed off, and your statements for that period are final.

Tip

Closing isn’t a leap of faith — check the Trial Balance first. Debits equal credits on every account, always; if something looks off, drill from the balance to the documents behind it.

Screens in This Area

Screen	What it’s for
Journal Entries	Direct, balanced writes to the ledger
Chart of Accounts	Every account you post to
Account Groups	The rollup structure your statements follow
Control Accounts	Subledger ↔ ledger mapping
FX Revaluations	Period-end restatement of foreign-currency balances
Fiscal Periods	Open and closed posting periods
Period Close	The month-end checklist: tasks, owners, evidence, lock